posted byKrishnakumar
Work smart: 10 tips that will make you Gmail expert
Let'sGoogletoday is synonymous with internet. With its numerous online services, it has become nearly impossible to go a day without Google. One of its ubiquitous service is Gmail, which has become an indispensable part of our lives. From sending school applications to forwarding job resumes, we today use Gmail almost all the time.
While using Gmail is quite simple, you can always choose to be the smarter one by exploring some of the hidden featurhoffers. Here are 10 tips that will help you use Gmail in a better way.
Colour your stars
Ditch those boring looking stars and show some love for the colours in your inbox. Not only the colourful stars look cooler, they also help you organise your inbox.
So how do you do it? Go to Settings and then look for Stars section in the General tab. If you're fine with the Google preset stars, you can select 4 stars or all stars to have more star colours available to you. You can also drag and drop each star from Not in Use category to In Use category. Once you are done, scroll down and click Save.
Search big files
If your Gmail inbox is running out of space, you can clean it 6up. And the best way to clean it is by finding the large emails. Say for example, you want to find and delete all the emails that are larger than 10mb. To do so, go to the Gmail search bar and type: "larger:10m". This will fetch all the emails that are bigger than 10mb in size. Similarly you can search other heavy emails and clean the inbox.
Be wise and Archive
This is one another way to smarten up your inbox system. Gmail's Archive tool helps you remove your mails from inbox but keeps them in your account and your search box. As Gmail says, it's like moving messages into a filing cabinet instead of putting them in the trash can.
How do you Archive messages? Here is the way. Gmail > Open or select the message you want to archive > Click the Archive button.
Label with a style
This is one more email management tool from Gmail. Labels are basically tags that help you categorize your mails. When you add a brightly coloured label, it's easy to see related messages. Also, you can add more than one label to a message. To create a label, click the Labels drop-down menu with the message or messages you want to label checked or open. Then Create new > Type the desired label name > click OK.
Spellcheck
You are wrong if you think only MS Word or online software have the power to check your grammatical errors. The Gmail is smart enough to show errors in mails. Here's how you can use it. Click on the down arrow placed next to the "Discard draft" icon at the bottom of your compose window. After that, click "Check Spelling". Errors will be highlighted in yellow. Click the error to see Gmail's suggestions for similar words. Select a suggested word from the list to rectify the error.
Undo Send for the oops moment!
Sent a wrong mail or probably forgot to attach your resume to your job application? Well you still have few seconds to repair the damage. That is if you have enabled the Undo Send. And you should enable it because it is a life saver. to enable Undo, go to Settings > Undo Send > Enable > Set the duration of delay before Gmail sends the mail.
Vacation Responder
Off to a vacation? Want a time off from those continuous bombarding email? Gmail's vacation responder is just for you. By turning on the vacation responder, you can let people know that you won't be able to get back to them for the moment. While your vacation responder is turned on, Gmail will send your reply to people who email you. By default, the vacation responder starts at 12:00 AM on the start date and ends at 11:59 PM on the end date.
How to turn it on? Go to Settings > Vacation responder > On > Fill in the required details > Save changes.
Save time with keyboard shortcuts
Gmail has a tool that can help you save your time switching between your keyboard and the mouse. However, one needs to have 101/102-Key or Natural PS/2 Keyboard to use the shortcuts. While some shortcuts are always turned on some require to be turned on. You can find all the shortcuts on Gmail's help forum.
Share large files on Google drive
With Gmail you can only attach files up to 25 megabytes. But there is a way out. The Google drive gives you the luxury of sending up to 15 GB files. To insert an attachment through the Google Drive go to Google drive icon in the email compose window and then select the file you want to send and click insert. Of course, to do it, first you will have to upload the file on to the Google Drive.
Use signature
A signature is basically a small set of text, like your contact information or you office designation , that's automatically added at the end of every Gmail message you send. To set up your Signature, go to Settings > Signature > Enter the text > Save changes.
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